Proposed By-Law Amendments
PROPOSED AMENDMENTS OF THE BY-LAWS OF THE
APPLETREE POINT ASSOCIATION
Article I
PREAMBLE
In order to enable themselves to
join in common effort to meet and solve the problems and to further improve the
conditions and surroundings in which they live, the residents and property
owners of Appletree Point, Burlington, Vermont, do hereby establish the
Appletree Point Association, a non-profit organization.
Article II
NAME AND
GENERAL PURPOSE
Sec. 1. The organization shall be known as the
Appletree Point Association and membership shall be obtained and held as
outlined in Article III.
Sec. 2. The purpose of the Association shall be to
afford an operating organization to maintain and improve the roadway and the beach serving the area, to act on the other
matters affecting the welfare of members and to collect and disburse funds for
meeting the above objectives.
Article III
MEMBERSHIP
Sec. 1. Membership.
The membership of this Association shall be composed of property owners
and leaseholders of property located on the shoreline
of Appletree Point at the time of the organization of this
Association (August 31, 1954), and their heirs.
Memberships shall cease whenever a
member sells his their property or lease.
New property owners or lease holders
on Appletree Point shall be granted membership in the Association. upon
recommendation of the Board of Trustees.
Amended July 13, 1958.
Article IV
MEETING OF
MEMBERS
Sec. 1. Annual Meetings. The annual meeting of members for the
election of Trustees and Clerk, and the transaction of such other business as
may be brought before the meeting, shall be held on the third Monday in July
of each year at the discretion of the Board.
Notice of each annual meeting shall
be delivered personally or mailed not less than seven days before the
meeting to each member. If such notice
is mailed, it should be directed to a member at his their address as it appears on the books of the
Association. In case it should happen at any time that an election of
Trustees and Clerk shall not be held on the day designated for the annual
meeting, such election shall be held at a special meeting of the members to be
called for that purpose.
Sec. 2. Special Meetings. Special meetings of the members may be called
by the Board of Trustees at any time, and shall be so called by the Board of
Trustees as soon as practicable upon the request in writing of five members, or as voted by the Board of Trustees. Notice of the time and place of such special
meetings shall be given in the same manner as is provided for the annual
meeting. All meetings of the members
shall be held within the State of Vermont.
Sec. 3. Quorum.
At any meeting of the members, ten members present in person or
represented by proxy shall constitute a quorum of the members for all purposes.
If the required number of persons to
constitute a quorum shall fail to attend in person or by proxy at any annual
meeting or special meeting of the
members, the majority of those present in person or those represented by proxy
may adjourn from time to time without notice other than by announcement at the
meeting until the requisite number to constitute a quorum shall attend; and at
any such adjourned meeting at which a quorum shall be present, any business may
be transacted which may have been transacted at the meeting as originally
noticed.
At any annual or special meeting of
the members at which a quorum is present, any action which is required to be taken by the members may be
taken upon consent of a majority present at such meetings.
Sec. 4. Voting.
At any meeting of the members, any member shall be entitled to
vote in
person or by a person appointed by instrument in writing subscribed by such
member and delivered to the Clerk at any time prior to the meeting. Each member shall be entitled to one vote per
unit assessed. All elections may or may not be by ballot. Upon demand of three members, the voting upon
any question before the meeting shall be by ballot. The person side
receiving the greatest number of votes shall be declared elected prevail.
Article V
BOARD OF
TRUSTEES
Sec. 1. The business and property of the Association
shall be managed and controlled by a
board of five or more Trustees, four of whom shall reside within the State of
Vermont. All Trustees must be members.
The Trustees shall have authority to incur indebtedness not to exceed the sum
of Five Hundred (500) Dollars. Approval of 75% of the members of the
Association at a duly held Meeting will be required before indebtedness
exceeding Five Hundred (500) Dollars may be incurred by the Association.
The Trustees shall be elected
annually at the annual meeting of the members and shall hold office for the
term of one year and until their successors are chosen and qualified.
Sec. 2. Vacancies.
Any vacancy which shall occur among the Trustees by death, resignation,
or other cause, may be filled by the remaining Trustees by the election of a
new Trustee to hold office until his the
Trustee’s successor is elected by the members, who may make such
election at the next annual meeting or at any duly called special meeting held
prior thereto.
Sec. 3. Meetings of Trustees. The Board of Trustees shall meet as soon as
practicable after the annual meeting of members for the election of Officers of
the Association.
The Board of Trustees may hold such
other meetings from time to time as the business of the Association may require
and such meetings may be called by the President or Clerk, and shall be so
called on the request in writing of any two Trustees. The Clerk shall give or cause to be given
a personal or written notice to each Trustee of such meeting. Notice to each Trustee shall be made in a reasonable
time prior to the meeting. thereto, but
notice of any meeting may be waived by any Trustee. At every meeting of the Board, a majority of
all the Trustees shall constitute a quorum, and a quorum of the Board of
Trustees shall be authorized to transact the business and exercise the
corporate powers of the Association.
Unless otherwise indicated in the notice thereof, any and all business
may be transacted at any meeting of the Board of Trustees at which a quorum
shall be present.
Sec. 4. Place of Meeting. The Trustees may hold their meeting at such
time and place, either within or without the State, as they may determine.
Sec. 5. The Board of Trustees may from time to time
appoint committees or such subordinate officers and agents as in their judgment
the business of the Association may require, and may prescribe the duties and
powers of such committees, officers and agents, and may remove them in their
discretion.
Article VI
OFFICERS
Sec. 1. The Officers of the Association shall be
President, Vice-President, Treasurer and Clerk, at
least one of which shall be a full-time resident of Appletree Point Road,
and such other officers as the Board of Trustees shall from time to time
appoint.
Sec. 2. The President, Vice-president and Treasurer
shall be annually elected by the Board of Trustees as soon as practicable after
the election of the Trustees by the members.
They shall respectively hold office for the term of one year and until
their successors are chosen and qualified unless sooner removed by a majority
of the Board of Trustees. The Board of
Trustees shall fill any vacancy which shall occur among the officers by death
or otherwise.
Sec. 3. The President. The President shall preside at all meetings
of the members and the Trustees. He or
the Treasurer shall execute and acknowledge on behalf of the Association all
such contracts, conveyances and other instruments as are authorized by the Board
of Trustees.
Sec. 4. The Vice-president. The Vice-president shall exercise the powers
and perform the duties of the President in his the
President’s absence or during his the
President’s inability to act. The
Vice-president shall also have such powers and perform such duties as may from
time to time be assigned to him by the Board of Trustees.
Sec. 5. The Clerk.
The Clerk, who shall reside in this State, shall be elected
annually at the annual meeting of the members or at an adjourned meeting thereof
and shall hold office until the next annual meeting and until his a successor is elected and qualified.
The Clerk shall record all votes and
proceedings of the members of the Association and of the Trustees; he
shall issue all notices of the Association; he shall have custody of the
corporate seal and corporate records and shall keep such records within the
State of Vermont. He The Clerk shall keep a book containing a record
of the names of the members and their places of residence, which book
shall always be open to the inspection of the members.
Sec.
6. The Treasurer. The Treasurer shall have the care and custody
of all the funds of the Association and shall deposit the same in the banks or
other depositories as the Board of Trustees shall from time to time direct or
approve, and shall disburse the same under the discretion of the Board. He The Treasurer shall
keep a full and accurate account of all moneys received and paid by him
on account of the Association and shall render a statement of his the accounts whenever the Board of Trustees shall
require. He The Treasurer shall perform all other necessary acts
and duties in connection with the administration of the financial affairs of
the Association subject to the control of the Board of Trustees.
Article VII
DUES
Sec. 1. Annual Dues for the
general fund in the amount of $50.00 per residential dwelling
shall be assessed members residing at Appletree Point on a year-round basis
at the Annual Meeting.
Sec. 2. Fees will be assessed
as needed for maintenance, such as the beach and the road. Annual
dues in the amount of $25.00 per residential dwelling shall be assessed members
residing at Appletree Point during the summer months only.
Sec. [4] 3. Special
Assessments shall be made only after approval of a majority two-thirds of the members present
in a meeting. at which 75% of the entire eligible membership is present.
Article VIII
All
checks, drafts or orders for the payment of money and all notes, acceptance and
bills of exchange shall be signed by officer or officers, person or persons,
and in such manner as the Board of Trustees may from time to time designate.
Article IX
AMENDMENTS
These
By-Laws may be altered or amended at any time at a meeting of the members
called for that purpose, fourteen days' notice of such meeting and the
amendment to be proposed having been given in writing, either by mail or
personal service upon, or delivery of the same to such members, or left at
their usual place of abode or business by the President or Clerk, or by unanimous
majority consent in writing of the
members at any other meeting of the members held at any time.
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